Why HIPAA Compliance Matters for Your Bookkeeping
If your bookkeeper can see a client's name alongside their medical billing information, insurance claims, or case details involving health records, they're accessing PHI. Under HIPAA, that makes them—and your practice—responsible for protecting that information.
Most bookkeeping assistant providers aren't HIPAA compliant. Bookkeeper.law is different. We've built our entire infrastructure around HIPAA compliance, allowing you to delegate financial tasks securely and confidently.
Our HIPAA Compliance Advantage
Before your bookkeeper sees client data, they've completed HIPAA training, passed background checks, and signed confidentiality agreements. They understand the intersection of healthcare privacy and financial management.
All client data is encrypted during transfer and storage. Our team uses only secured devices with mandatory encryption and automatic screen locks.
Your bookkeeper accesses only the specific files needed for their assigned tasks. Access is removed immediately when work is completed.
Every login requires multi-factor authentication beyond standard passwords, preventing unauthorized access.
Our system logs every action involving client data—who accessed what, when, and why—creating compliance documentation.
Bookkeepers work from secured workstations with malware protection, physical access restrictions, and strict policies for handling electronic protected health information.
We maintain a complete inventory of systems handling client data and conduct regular security risk assessments with defined incident response protocols.
Bookkeepers complete HIPAA training before their first assignment, with regular refresher courses and supervised onboarding periods.
We execute Business Associate Agreements with every client, documenting our compliance responsibilities and your data protection rights.
Bookkeeping Services for Handling Sensitive Information
Whether you're a personal injury or estate planning firm, our bookkeepers handle confidential financial operations securely.
Real Cost of Cutting Corners
Here are some key considerations of what you risk with a non-compliant bookkeeping assistant:
HIPAA fines can exceed $1 million annually for ongoing violations.
Data breaches trigger mandatory reporting and government investigation.
Clients lose trust quickly when privacy breaches become public.
Breach response consumes time and resources better spent on clients.
Our Difference
We exclusively serve legal practices, so we understand your unique compliance obligations.
Our bookkeepers arrive trained and compliant—no investment in infrastructure or education required.
We evaluate financial skills alongside privacy knowledge and commitment to confidentiality.
Get professional bookkeeping without in-house staff costs. Use hours as needed and expand during peak periods.